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Administrative Assistant (Ahern)



San Diego, CA, USA
Posted on Tuesday, February 13, 2024

Job Description

Job Title: Administrative Assistant

Agency/Platform: Ahern Insurance Brokerage

Location: San Diego, CA

About Acrisure:

Acrisure is a global Fintech leader that combines the best of humans and high tech to offer multiple financial products and services to millions of businesses and individual clients. We connect clients to solutions that help them protect and grow what matters, including Insurance, Reinsurance, Cyber Services, Mortgage Origination and more.

Acrisure employs over 17,000 entrepreneurial colleagues in 21 countries and have grown from $38 million to $4.3 billion in revenue in just over ten years. Our culture is defined by our entrepreneurial spirit and all that comes with it: innovation, client centricity and an indomitable will to win.

Job Summary:

Acrisure Law Firm Solutions is a mid-size boutique insurance brokerage looking for an Administrative Assistant. The Administrative Assistant provides support to the Management Team, Producers and Account Managers. The Administrative Assistant is also responsible for coordinating and implementing the required clerical and word processing functions of the office, to generate accurate and timely work product and to assist in the maintenance of files in all phases of activity.

At Ahern Insurance we value our employee’s career goals as well as their lives providing a professional, stable work atmosphere. We offer an environment that provides its staff with the culture of a small family-oriented business while providing large company benefits.


  • Perform typing duties as required, including preparation of proposals and various correspondence

  • Prepare Certificates of Insurance

  • Database Management (Applied)

  • Data Entry

  • Export reports from (Applied/TAM) customer database and edit spreadsheets using Microsoft Excel

  • Answering phones and directing calls in a professional manner

  • Receptionist duties as required

  • Document conversion to Adobe format as required

  • Manage and update Adobe Acrobat based web applications

  • Prioritize workflow to meet deadlines

This description is not meant to be all-inclusive and may be modified from time to time at the discretion of management.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

  • High School Diploma or the recognized equivalent is required

  • Minimum of 3 years previous clerical/administrative experience in a fast-paced professional office setting is required

Computer Skills:

  • Proficiency in MS Word, Excel, Outlook, Internet, Adobe Acrobat and PowerPoint;

  • Knowledge of customer database programs (Applied/TAM Experience is helpful)

  • Minimum 60 wpm typing speed

Other Qualifications:

  • Strong Attention to Detail and Proofreading Skills

  • Ability to produce high quality work in a fast paced environment

  • Work as a team member to achieve department goals and overall company goals

  • Strong multi-tasking, organizational, communication and grammatical skills

  • Ability to work independently of continuous supervision and stay focused on the project at hand

  • Ability to take direction and/or constructive criticism well

  • A positive outlook and desire to learn and grow with the organization

Pay Details:

Annual Salary: $40,000 - $45,000

Acrisure is committed to employing a diverse workforce. All applicants will be considered for employment without attention to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran, or disability status. California residents can learn more about our privacy practices for applicants by visiting the Acrisure California Applicant Privacy Policy available at www.Acrisure.com/privacy/caapplicant.

Acrisure is equally committed to supporting social issues. In 2021, the Company co-founded Evolution Advisors, a joint venture focused on providing greater access and more effectively distributing insurance products and financial services to minority-owned enterprises. In its home of Grand Rapids, Acrisure provided $15 million to create the Acrisure Center for Innovation in Children’s Health at Helen DeVos Children’s Hospital.

To Executive Search Firms & Staffing Agencies: Acrisure does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered Acrisure’s property, and Acrisure will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting Acrisure’s Human Resources Talent Department.